CEO & General Management

We are a well-established real estate agency based in Yarram, Victoria, providing residential property sales, property management and related real estate services to the local community. We are seeking an experienced and organised Office Manager to oversee the day-to-day administration and operational activities of our office.The Office Manager will be responsible for coordinating office operations, supporting staff and ensuring administrative processes are completed efficiently and accurately. The successful applicant will play an important role in maintaining smooth business operations and providing administrative support across the agency. <h3>Benefits</h3>Full-time ongoing employment.Competitive salary+ superannuation.A professional and supportive working environment.Opportunity to take responsibility for the administration and daily operations of an established local real estate business.Long-term career opportunity for the right candidate. <h3>Task & responsibilities</h3>Key Duties and Responsibilities<ul><li>Oversee and coordinate the day-to-day administrative and operational activities of the real estate office.&nbsp;</li><li>Develop, implement and maintain office procedures to ensure efficient and consistent business operations.&nbsp;</li><li>Coordinate the allocation of administrative tasks among office staff and monitor completion of assigned work.&nbsp;</li><li>Supervise and support administrative personnel, including providing guidance on office processes and work priorities.&nbsp;</li><li>Maintain and review office systems, records, databases and documentation to ensure information is accurate and readily accessible.&nbsp;</li><li>Coordinate the preparation of business correspondence, reports, documents and other administrative materials for management.&nbsp;</li><li>Monitor office expenditure, invoices, accounts and routine financial administration, and assist management with budget monitoring.&nbsp;</li><li>Organise office resources, equipment, stationery and external services to ensure the agency has the facilities required for effective operation.&nbsp;</li><li>Coordinate administrative processes associated with property sales, property management and other real estate activities.&nbsp;</li><li>Liaise with property owners, tenants, buyers, sellers, contractors, suppliers and other stakeholders on administrative and operational matters.&nbsp;</li><li>Monitor important administrative deadlines, compliance requirements and documentation relevant to the agency's operations.&nbsp;</li><li>Maintain confidential client, property, financial and business information in accordance with company policies and procedures.&nbsp;</li><li>Review existing administrative practices, identify inefficiencies and introduce improvements to office workflows and systems.&nbsp;</li><li>Assist the business owners and senior management with operational planning, staff coordination and general business administration.&nbsp;</li><li>Monitor the overall workflow of the office and resolve routine administrative issues to maintain efficient service delivery.&nbsp;</li><li>Assist with staff induction, workplace procedures and ongoing administration to ensure employees understand and follow established office processes.&nbsp;</li><li>Prepare regular administrative and operational updates for management to assist with business planning and decision-making.&nbsp;</li><li>Ensure the office presents a professional, organised and customer-focused environment consistent with the agency's standards.&nbsp;</li></ul>&nbsp; <h3>Qualification & experience</h3>Previous experience in office administration, office management or a similar supervisory role.Strong organisational and time-management skills.Excellent written and verbal communication skills.Ability to manage multiple priorities and meet deadlines.Strong attention to detail and accuracy.Proficiency with Microsoft Office and common business administration systems.Ability to work independently while also coordinating effectively with the wider team.Previous experience within real estate or property services will be highly regarded.Diploma level qualifications in Management.

Annual

Join our Yarram real estate team as Office Manager and take the lead in keeping a growing local agency organised, efficient and operating at its best.

Office Manager

Full time

Employer: PAVAN ENTERPRISES PTY. LTD.ABN: 56 616 062 090Location: Melbourne / Wollert VICEmployment Type: Full-Time, Permanent (38 hours per week)Salary Range: $78,000 – $88,000 per annum + Superannuation<h3>About the Role</h3>PAVAN ENTERPRISES PTY. LTD. is seeking an organized, proactive, and experienced Office Manager to oversee our daily administrative operations, implement efficient office procedures, and coordinate business support functions.Reporting directly to company directors, you will ensure the seamless day-to-day running of our administrative systems, manage office resources, coordinate internal communications, and support team operations.<h3>Key Duties and Responsibilities</h3>Aligned with ANZSCO 512111 (Office Manager):Direct, oversee, and coordinate day-to-day administrative operations and office services to ensure workflow efficiency across the enterprise.Review, formulate, and implement standard office policies, operational guidelines, and document-management procedures.Manage office budgets, maintain records of operational expenditure, and coordinate purchasing of office supplies, equipment, and consumables.Maintain internal filing, data storage, and digital documentation systems in compliance with relevant data management and record-keeping laws.Liaise with internal departments, external vendors, landlords, utility providers, and IT support services to resolve operational issues promptly.Coordinate internal communications, schedule key meetings, prepare operational agendas, and document minutes.Support human resources administrative workflows, including onboarding coordination, staff records maintenance, and leave tracking.Monitor office health and safety standards, ensuring compliance with Occupational Health and Safety (OHS) regulations.<h3>Skills, Qualifications, and Experience Required</h3>Education: At least Bachelor’s degree in Business Administration, Management, or a related field (Masters degree preferred).Experience: Minimum of 1 years of continuous experience in office management, senior administrative coordination, or executive support.Software Proficiency: High-level competency with office productivity software, including Microsoft 365 (Word, Excel, Outlook, Teams) and shared drive/cloud management platforms.Organizational Skills: Demonstrated ability to multitask, prioritize conflicting deadlines, manage administrative budgets, and maintain systematic record keeping.Communication &amp; Interpersonal Skills: Excellent written and verbal English communication skills, with proven capability to liaise professionally with stakeholders, contractors, and management.<h3>How to Apply</h3>To apply for this role, please submit your up-to-date resume and a brief cover letter

What is your visa status (Permission to work- Full time/Part time etc)?

PAVAN ENTERPRISES PTY. LTD. is seeking an organized, proactive, and experienced Office Manager.

Everlab is hiring a Chief of Staff to its co-founder and Chief Technology and Product Officer. Reporting directly to the CTPO, the position provides high-level strategic and operational support across the product and engineering organisation: it designs and runs the planning and operating rhythms, leads the highest-priority cross-functional initiatives, manages the resourcing, budgets, procedures and reporting through which the technology function is administered, and keeps leadership, board and investor stakeholders informed on product and technology progress. This is a senior, high-ownership role for an operator who has worked alongside founders or executives in a fast-moving environment and understands how software gets built. <h3>Benefits</h3>Hybrid working with three days a week in the Surry Hills office; Employee Share Option Plan as part of total remuneration; full access to the Everlab health programme after probation; a mission-driven team building the future of preventive health <h3>Task & responsibilities</h3>•&nbsp; Designing, running and continuously improving the planning and operating cadence of the product and engineering organisation, including roadmap reviews, quarterly planning, OKR cycles and leadership check-ins, and ensuring decisions taken in those forums are converted into action•&nbsp; Providing strategic and operational support, research and advice to the Chief Technology and Product Officer and the wider executive team on the priorities, resourcing and performance of the technology function•&nbsp; Leading the CTPO's highest-priority cross-functional initiatives from problem definition through to completion, structuring ambiguous problems, assembling the right contributors and driving them to a decision•&nbsp; Coordinating the flow of work between product, engineering, clinical, operations and growth teams, identifying blockers and dependencies and holding owners accountable for delivery against agreed timelines•&nbsp; Developing and implementing the operational procedures and guidelines under which the product and engineering teams plan, prioritise, resource and report their work•&nbsp; Preparing hiring plans, team-structure proposals and resourcing recommendations for the technology organisation in consultation with the CTPO and the people function•&nbsp; Managing the technology organisation's operating budgets, tooling and vendor arrangements, including evaluating suppliers, negotiating terms and monitoring spend against plan•&nbsp; Analysing complex resource-management and organisational issues affecting product and engineering delivery and preparing the associated reports, options papers and recommendations for senior management•&nbsp; Preparing leadership, board and investor materials on product and technology progress, and managing the follow-up actions and commitments that arise from those forums•&nbsp; Establishing and maintaining the metrics, dashboards and reporting rhythms used to track delivery against the product roadmap and company objectives•&nbsp; Contributing headcount, capital-expenditure and operating-cost inputs to the technology function's financial forecasts and budget submissions•&nbsp; Representing the CTPO in internal forums and with external partners, vendors and advisers where required, and briefing the executive on outcomes and required decisions•&nbsp; Coordinating the administrative arrangements that support the technology organisation's growth, including team presence in the Surry Hills office and the establishment of teams in Melbourne and other locations <h3>Qualification & experience</h3>•&nbsp; Bachelor degree in business, management, economics or a related discipline; a postgraduate qualification in a related field is desirable•&nbsp; At least three years' professional experience combining a high-growth technology company with a structured environment such as management consulting, banking or a scale-up leadership team•&nbsp; Demonstrated experience running planning cycles and cross-functional programmes with minimal direction, ideally in direct support of a founder or senior executive•&nbsp; Working fluency with how software products are planned, built and shipped, and a track record of earning the confidence of product and engineering teams•&nbsp; Strong analytical and problem-structuring skills, with the ability to translate ambiguous problems into clear plans, decisions and outcomes•&nbsp; Advanced written and verbal communication skills, including the preparation of executive, board and investor materials•&nbsp; Experience managing budgets, vendors and resourcing decisions within a technology or operations function•&nbsp; Availability to work full-time from Everlab's Surry Hills office at least three days a week, with occasional interstate travel

How many years of professional experience do you have working directly alongside a founder or senior executive in a high-growth technology company?

Describe a planning or operating cadence (for example roadmap reviews, OKR cycles or quarterly planning) that you have designed and run, and the outcome it produced.

Have you prepared board or investor materials on product or technology progress? Briefly describe your role in that work.

Right hand to a co-founder building a leading preventive-health platform, running the rhythms that keep product and engineering moving.

Chief of Staff to the Chief Technology and Product Officer

General/Business Unit Manager


                        
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Ceo and general management

3 available jobs

Office Manager

Office Manager

Chief of Staff to the Chief Technology and Product Officer